Terms and Conditions
Here's the legal bit - the Terms and Conditions for hiring Rhyl Kitchen Classroom. The hirer should agree to these terms prior to their booking - either by email or by printing and signing a paper copy. You can download a PDF of this document here.
1. Interpretation
1.1 In these Terms and Conditions the following definitions apply, unless the context requires otherwise: "We", "us", "Kitchen" and "RKC" are references to Rhyl Kitchen Classroom C.I.C. "You” and “your” are references to the “User” named when booking the Kitchen. "Project Manager" refers to Thomas Moggach, Project Manager for Rhyl Kitchen Classroom. “Conditions” mean these Terms and Conditions for use of the Kitchen.
1.2 The headings used in these Conditions are for convenience only and will not affect the interpretation of any provision listed here.
2. Responsibility for the Booking and Services Provided
2.1 If you are booking on behalf of another company or organisation, you warrant that you are either the owner or one of the owners of the business or organisation and you are authorized to accept these Terms and Conditions on its behalf.
2.2 Covenants given by more than one person will be deemed to be given jointly and severally.
2.3 RKC will not be held responsible or liable for any mechanical breakdown, loss of energy or water supply, flood, fire or government restriction or other act, which may cause the Kitchen to be closed temporarily or the function of the Kitchen interrupted. A partial refund may be negotiated at the discretion of RKC in accordance to the hours the hirer was unable to use the kitchen for.
3. Rights of Access
3.1 The Kitchen is generally available to hire from 8:00am-19.00pm outside of normal school hours. Other times may be possible by arrangement. Weekend hires may incur the extra costs involved in a school keeper opening and closing the building.
3.2 We reserve the right to enter the Kitchen during a hire period.
3.3 This agreement does not confer any rights of car or vehicle parking unless by prior arrangement with the Project Manager.
4. Care, Cleaning & Maintenance of the Kitchen Building and Equipment
4.1 All hirers of the Kitchen are required to complete the Cleaning Checklist after each booking. Any failure to clean the Kitchen as per this checklist may incur extra charges relating to the time spent cleaning the Kitchen and these will be deducted from your deposit. All cleaning must take place during the agreed hire period.
4.2 Users of the Kitchen will be expected to remove all of their refuse at the end of each booking. No refuse must be left inside the building.
4.3 Items such as ingredients and equipment can only be stored in the Kitchen by prior arrangement with the Project Manager.
4.4. Please plan for usage of this facility to include all the time required to set up and clear away after each event. Any additional time spent on site outside of the period specified in the original booking may be liable to extra hourly charges and additional staff costs.
5. Insurance
5.1 Anyone booking the Kitchen for commercial use - including sole traders and start-ups - will need their own Public Liability Insurance. You will need to supply a copy of your Public Liability insurance policy prior to use of the Kitchen. Cover to £1 million is required.
5.2 If you are a company or organisation with employees, you will also need to supply a copy of your Employee Liability insurance policy prior to use of the building. Cover to £10 million is required.
5.3 It is your responsibility to arrange insurance for your own property which you bring into the Kitchen and for your own liability to your employees and to third parties. You must maintain third party, employers (where applicable) and public liability with a reputable insurance company with a level satisfactory to RKC, as per 5.1 and 5.2.
5.4 The user is responsible for and must reinstate and make good to the satisfaction of RKC, or make compensation for, any damage to or loss of property suffered by RKC, its employees or representatives. The user shall be responsible to RKC for any loss, damage or expenses incurred by RKC, including but without limitation, damage caused to RKC property, which relates to or arises out of the acts or omissions of the user or its guests and the user shall, on demand, indemnify RKC accordingly.
6. Food Safety
6.1 All hirers of the kitchen are expected to adhere to the food hygiene guidelines as stated in our Food Safety and Hygiene Checklist.
6.2 Rhyl Community Primary School is a nut-free school and pupils use the Kitchen on a regular basis. You may use nuts during your booking but it is essential that you remove all traces of nuts after each booking and notify the Project Manager immediately if there are spillages or concerns.
6.3 Products developed and consumed either on the premises or distributed for end consumption by the user’s customer/s are done so at the users and consumers own risk. RKC accepts no liability for any processes conducted or products developed or produced or stored or distributed within or from the Kitchen.
7. The Deposit
7.1 You will need to pay a £100 cash deposit in advance of your first booking. This will be returned after the end of the hire period and final booking providing that you have adhered to these Terms and Conditions. We reserve the right to retain the deposit, or a fraction of the deposit, if there have been breakages, missing items or if we need to clean the Kitchen or repair any equipment.
8. The Total Hire Charge
8.1 The Total Hire Charge will be payable prior to start of each booking. We accept BACS and may be able to accept debit or credit cards by prior arrangement. We do not accept cash or cheques.
9. Keys and Padlocks
9.1 Any keys remain our property at all times. You must not take any copies of them or allow anyone else to use them without our consent. Any loss must be reported to us immediately and you must pay the cost of replacement keys (£20 each) and or changing locks, if required. If you are permitted to use the kitchen outside normal working hours it is your responsibility to lock the doors and windows when you leave. You must not share the passcodes for any padlocks.
10. Noise
10.1 You will not allow anything to be done at the Kitchen which may be or may become a nuisance or disturbance to our employees, volunteers or neighbours.
11. Cancellation Policy
11.1 RKC reserves the right to terminate contracts and bookings at its own discretion. A full refund will be given for cancelled bookings.
11.2 If the Kitchen is unavailable for use, due to circumstances beyond the immediate control of RKC, the user will be contacted and any booking fee and deposits refunded. Other than the repayment of deposit due to circumstances above, RKC will have no further liability to the hirer. RKC shall not be liable or required to pay compensation for any loss sustained or inconvenience caused, as a result of, or in any way arising out of, cancellation of a booking. We will not be liable in any way for any delay or failure to perform our obligations or any loss, damage or delay incurred by you resulting from circumstances beyond our reasonable control which will include, without limitation, labour disturbance, accident, failure of services, breakdown of plant or machinery, fire or flood.
11.3 We may put an end to your agreement immediately if you become insolvent, go into liquidation or become unable to pay your debts as they fall due.
12. General
12.1 Any notice given under these Conditions will be in writing and signed by or on behalf of the party giving it and may be served by sending it by email or first class prepaid post to the addresses stated when booking. Any notice so served by email or post will be deemed to have been received, in the case of email, 24 hours after the time of dispatch and, in the case of first class prepaid post, 48 hours from the time of posting.
12.2 We reserve the right to exclude you from the Kitchen and school grounds if you are in breach of any of the provisions of these Conditions.
12.3 You must comply with all relevant laws and regulations in the conduct of your hire and your business while at RKC. You must do nothing illegal or store or undertake any activities whatsoever in the kitchen which are in breach of the law or which would require us to comply with any statutory duties.
I confirm that I accept the Terms and Conditions above.
Date:
Client Name:
Client Position:
Client Signature: