Terms and Conditions

Here's the legal bit - the Terms and Conditions that govern the hire and use of Rhyl Kitchen Classroom and its facilities. By confirming your booking, you agree to abide by the terms below. You can also download a PDF of this document here.  

Hire Agreement for Rhyl Kitchen Classroom
Terms and Conditions 

1. Interpretation
1.1 In these Terms and Conditions the following definitions apply: 
- "We", "us", "Kitchen" and "RKC" are references to Rhyl Kitchen Classroom C.I.C.
- "You” and “your” and "Hirer" are references to the “User” named when hiring the Kitchen.
- “Conditions” mean these Terms and Conditions for use of the Kitchen.
1.2 The headings used in these Conditions are for convenience only and will not affect the interpretation of any provision listed here.

2. Responsibility for the Booking and Services Provided
2.1 If you are booking on behalf of another company or organisation, you confirm that you are authorised to accept these Terms and Conditions on its behalf.
2.2 Your hire period should include all the time required to set up and clear away and clean each day. Any additional time spent on site may be liable to extra hourly charges which may be deducted from your deposit.
2.3 In the unlikely event of any mechanical breakdown, loss of energy or water supply, flood, fire or other unexpected act which may cause the Kitchen to be closed temporarily or for its function to be interrupted, RKC will not be held responsible or liable. RKC will offer a partial refund at its discretion for any hire hours affected.
2.4 Bookings are only confirmed once the hire invoice has been paid and the hirer has agreed to our Terms and Conditions either in writing or by ticking the relevant box on our online enquiry form. 

3. Rights of Access & Parking
3.1 If you hire the Kitchen for concurrent days, please be aware that you may not have exclusive use of the Kitchen outside of your agreed hours, as other bookings may be scheduled. For example, there might be an evening hire taking place after a daytime hire.
3.2 We reserve the right to enter the Kitchen during a hire period.
3.3 This agreement does not confer any rights of car or vehicle parking unless by prior arrangement with RKC.

4. Care, Cleaning. Recycling & Rubbish
4.1 You are required to follow the Cleaning Checklist at the end of each day of your hire period. You are welcome to use the detergents, floor cleaner and other cleaning products provided in the yellow locker located by the door to clean the Kitchen each day. If cleaning is not completed as required, RKC may deduct reasonable cleaning charges from your deposit, based on staff time.
4.2 We provide food waste bins (for cooked or uncooked food only) and bins for mixed recyclables (paper, cardboard, glass, metal - all food packaging must be clean), including the appropriate liners. These bins are located on the terrace outside of the Kitchen. It is the responsibility of RKC to empty these bins at the end of your hire period.
4.3 Any non-recyclable waste must be put in the main bin inside the Kitchen. At the end of the day, remove the black bin bags and place in the large brown bin outside the Kitchen. No black bin bags must be left inside the Kitchen overnight. It is the responsibility of RKC to remove this waste at the end of your hire period. 
4.4 Items such as ingredients and equipment can only be stored in the Kitchen overnight by prior arrangement with RKC.
4.5 You must not use any ingredients or other consumables stored in the kitchen and other storage areas without prior agreement of RKC.  Any losses may be deducted from your deposit.
4.6 You must remove any leftover food and / or catering equipment from the premises at the end of your hire.

5. Food Safety
5.1 All hirers of the Kitchen are expected to adhere to the food hygiene guidelines as stated in our Food Safety and Hygiene Checklist.
5.2 Rhyl Community Primary School is a nut-free school and pupils use the Kitchen on a regular basis. You may use nuts during your booking but it is essential that you remove all traces of nuts after each hire and notify the Project Manager immediately if there are spillages or concerns.
5.3 Products developed and consumed either on the premises or distributed for consumption by others are done at your own risk. RKC accepts no liability for any processes conducted or products developed or produced or stored or distributed within or from the Kitchen.

6. Insurance & Liability
6.1 You are responsible for any damage (including accidental) to the premises, its contents or equipment that occurs during the hire period. Your liability for any one claim is limited to £1,000,000.
6.2 You are responsible for any injuries, illness, disease (including death) to yourself, your staff, freelancers, volunteers, guests, or participants that occur during the hire period, in accordance with common law. This agreement does not impose any liability on you beyond what is required by law.
6.3 Children must always be supervised by an adult and must not be left unattended. 
6.4 RKC is not liable for any lost or stolen personal items.
6.5 RKC’s insurance does not cover liabilities arising from the use of bouncy castles, inflatables, or contact sports. If your event includes these, you are required to obtain separate insurance cover.
6.6 Candles, fireworks, and other flammable materials are not permitted.  
6.7 Certain activities - typically of a commercial nature - may require the Hirer to have their own insurance cover. For Public Liability insurance, cover to a minimum of £1 million is required. If you are a company or organisation with employees and / or working with third parties, Employers' Liability insurance is required with cover to a minimum of £10 million. We may ask to see copies of your insurance, but it is the Hirer’s responsibility to check that their insurance is applicable and valid for their use of RKC. 

7. The Deposit
7.1 You will need to pay a £100 deposit in advance of your first booking. This will be returned within two weeks of the end of the hire period providing that you have adhered to these Terms and Conditions. We reserve the right to retain the deposit, or a fraction of the deposit, if there have been breakages, missing items or if we need to clean the Kitchen or repair any equipment as per these Conditions. We also reserve the right to make additional charges to cover any damages if required. 

8. The Total Hire Charge
8.1 The Total Hire Charge will be payable prior to start of each booking. We accept BACS payments only and our bank details are stated on the bottom of our invoices.

9. Keys, Codes and Padlocks
9.1 Keys remain our property. You must not duplicate, share, or lend them without permission. Lost keys incur a £20 charge.
9.2 You must not share the passcodes for any padlocks. 
9.3 It is your responsibility to lock the doors and windows when you leave.

10. Noise
10.1 You must not cause noise disturbances, such as loud music or shouting, that may disrupt school staff, volunteers, or nearby residents.

11. Cancellation Policy
11.1 RKC reserves the right to terminate contracts and bookings at its own discretion. A full refund will be given for cancelled bookings.
11.2 If RKC cancels your booking, you will receive a full refund. We are not liable for any additional costs you may incur due to cancellation.

12. Smoking & Vaping
12.1 You must not smoke or vape in the Kitchen, garden or school grounds.

13. Complaints
13.1 Any complaints must be submitted in writing to RKC. We will respond within ten working days from the date of receipt.

14. General
14.1 We reserve the right to exclude you from the Kitchen and school grounds if you are in breach of any of the provisions of these Conditions.
14.2 You must not carry out any illegal activities or store anything illegal in the Kitchen.
I confirm that I accept the Terms and Conditions above.

Date: 

Client Name:

Client Signature:       
    
Company / Organisation (if applicable):

 

These terms and conditions were last updated on 25.6.25